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| Grants Administrator Case Western Reserve University Cleveland Heights Job Description POSITION OBJECTIVE Working independently and with a high degree of discretion and proactive judgment, the Senior Research Portfolio Manager ensures efficient financial and administrative operations for sponsored and non-sponsored funds for principal investigators in the high-volume, fast-paced, and dynamic environment of the department of Population and Quantitative Health Sciences at Case Western Reserve University, School of Medicine. This position is a central position in the administrative structure of the department. The manager provides life-cycle support for both single site and complex multi-site, multi-project grants, managing a larger portion of the department’s research portfolio. The manager is a member of a faculty support team that provides the best possible customer service to the principal investigators and lab members in support of their research activities. The manager uses independent judgment and problem-solving skills to ensure compliance with sponsor and donor regulations, school and university policies, and department procedures. The manager has authority to accomplish major objectives, investigate and resolve matters on behalf of leadership, and formulate, shape, interpret, and implement management policies or operating practices. The manager will assist faculty in utilizing the university’s funding proposal software (SPARTA), as well as government submission software such as ASSIST and Workspace. This position will create monthly financial reports for the director of administrative operations, including, business model development and execution, understanding and managing regulatory compliance, managing a mixed portfolio of funding types per faculty member, and providing faculty with information on hidden costs, e.g., space, utilities, supplies, and technology to perform accurate rate projection. ESSENTIAL FUNCTIONS Administer pre award grant submissions. Assemble, review, edit, and/or correct all grant applications and post award progress reports requirements for faculty, research staff, and students for accuracy and thoroughness prior to submission through the electronic signature process. Advise and direct faculty on budget development and justifications for proposal submissions. (30%) Oversee and manage all financial, administrative, and planning aspects of the more complex, larger, multi-faceted research portfolio, including the Institute for Computational Biology (ICB). Project budget needs (including research staff retention/placement) by analyzing accepted projects on both a short and long-range basis. Make projections based on multiple items and unknown variables, analyze budget variances and recommend courses of action. Coordinate relationships with external customers, affiliated hospitals, etc. by communicating with faculty, staff, and management at those locations to assist in providing service quotes, possible service contracts through the school’s Core Facility, acting as the primary contact for information gathering, analyzing the need from an administrative perspective, and making sure the best process is used to get the project facilitated between the university and other parties. Assign staff effort prospectively based on analysis of projects and complete salary adjustments based on analysis. Prepare various analytical reports in written and graphical forms based on management needs. (20%) Oversee and manage all financial and administrative functions for faculty and research staff members in the assigned portfolio, including grant administration, monitoring of all compliance requirements and research progress, both internally to the university and across institutions. Administer post awards, including creating fiscal forecasts and monthly monitoring/ understanding of expenses from both federal and private sponsors. Approve and monitor expenditures. Work with director to prepare annual departmental budgets and quarterly forecasts. Analyze past finances and forecast out for the current fiscal year and future years’ business to include income and expenses to assist with budgeting efforts. Perform routine budget analysis on each project award to ascertain correct award amounts for parent and sub accounts as well as single projects and subcontracts. Process petitions and IPAS forms to assure continuous research activities. Monitor amount of startup packages and assist with recruitment goals. Supply projections through end-date with available direct cost balances monthly to each principal investigator along with other project information that facilitates the smooth running of each project. Conduct monthly effort/salary allocation reviews based on the workflow within each project. The research and training programs require constant monitoring and analysis to ensure that income and expenses are in sync and that effort is appropriately assigned to allow faculty and staff to confidently certify their bi-annual effort. (20%) Facilitate contract/ affiliation negotiations and management. Coordinate large, complex research projects with multiple funding sources between multiple institutions, such as the Institute for Computational Biology, Cleveland Clinic Foundation, Cuyahoga County Board of Health, Makerere University in Uganda, University of Regensberg in Germany, and other local, state, national, and foreign institutions. Manage administration of multiple complex grants including center grants, training grants, industry projects clinical trials, etc., to include, but not limited to T32, U01, P01, multiple NIH, DOD, and NSF grants, as well as foundation awards. (20%) NONESSENTIAL FUNCTIONS Work with faculty, core directors, and school leadership to create new policies and procedures for core facilities, including the Data Analytics Core. Continuously monitor for break downs in the process and re-work the process flow as needed to ensure smooth operations. Disseminate policies and procedures to faculty, staff, and students working in the core. Act as primary contact to school leadership regarding core facility matters from an administrative operations stand point. Represent the department cores at monthly meetings under the Data Analytics Core in the SOM. (5%) Train and supervise staff in departmental proposal submission, award management and core/ iLab policy and procedures. Function as the senior technical resource and advisor on financial and regulatory issues to faculty and staff. Provide leadership, advice, and guidance regarding financial and administrative policies and procedures. May mentor other research portfolio managers. (5%) Serve as backup for financial management for the department. ( Serve as backup for all pre-award submissions for the department. ( Perform other duties as assigned. ( CONTACTS Department: Daily and frequent contact with faculty and staff of Population and Quantitative Health Sciences Department and Institute of Computational Biology. University: Daily contact with the School of Medicine Research Office; Data Analytics Core partners; Grants and Contracts Office; and collaborating Departments’ administrative staff. External: Regular contact with all departments (VA/UHC) affiliated with SOM. Contact with federal funding agencies, industrial and nonprofit funding agencies. Contact with collaborators and their administrative operations staff at other institutions, including CCF and industries. Students: May work with occasional student employee SUPERVISORY RESPONSIBILITY Supervise the work of the department assistant 2. Mentor other research portfolio managers. QUALIFICATIONS Education/Experience: Bachelor's degree in related business field and 5 or more years of experience in financial management including operational finance management, or Associate's degree in related business field and 7 or more years of experience in financial management including operational finance management. Grant management experience preferred. Master’s degree preferred. REQUIRED SKILLS Thorough and current understanding of the web-based application processes for proposal submissions and transmissions preferred. Thorough understanding of federal guidelines and university policies regarding grant proposals. Excellent oral and written communication skills and interpersonal skills. Professional and effective verbal and written communication skills; ability to present and articulate ideas, plans, etc. Demonstrated ability to interpret and apply NIH guidelines and to guide others in learning and managing complex projects. Ability to understand the goals of the projects and funding and to develop the necessary operational systems to implement them. Strong organizational skills; ability to multi-task, prioritize and meet deadlines. Must demonstrate attention to detail and accuracy, time management skills and follow-through. Demonstrated ability and experience in taking initiative and working with others in a collaborative environment. Effective problem-solving skills; must demonstrate excellent analytical skills, sound judgement and good decision-making. Excellent computer skills experience; ability to use financial spreadsheets, NIH application software, PeopleSoft and Oracle financial system applications. Effective management skills; ability to lead, work with, elicit cooperation from, and read communication styles of team members and staff. Ability to work effectively independently with limited supervision and collaboratively within a team. Ability to learn and apply new ideas, processes, policies, functions, etc. Must be highly motivated and a self-starter. Ability to conform to shifting priorities, demands, and timeline. Must be flexible in order to respond to project adjustments and alterations promptly and efficiently. Must be able to adapt to varying workloads and respond appropriately to stressful situations. Proficiency with Microsoft Office Suite, eCommons, Fastlane, Grants.gov, etc. Ability to learn and apply software programs and applications as needed. PeopleSoft experience is a plus. Ability to interact with colleagues, supervisors, and customers face to face and through telephone calls. Ability to meet consistent attendance. WORKING CONDITIONS General office working environment. This position is eligible for the staff hybrid work program. Hybrid Eligibility This position is eligible for hybrid work arrangement up to two remote days per week at the discretion of the department. New employees may begin a hybrid schedule upon approval from the supervisor, successful completion of an orientation period and signing the remote work checklist certification form. Diversity Statement In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply. . Reasonable Accommodations Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Equity at 216-368-3066 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis. . 2024-04-15T19:08:18Z | |
| Network Administrator Leidos Newburgh Heights Description Seeking an experienced LAN Network Engineer to support the NASA Office of Chief Information Officer (OCIO) Network and Telecommunications Services (NaTS) under the Advanced Enterprise Global Information Technology (IT) Solutions (AEGIS) contract. This job requires working closely with key NASA program customers, managers, leaders, and technical Subject Matter Experts (SMEs) on implementing Cisco’s Software Defined Access (SDA) architecture across NASA’s corporate network agency-wide. Primary Responsibilities: Perform a variety of complex network engineering tasks independently which are broad in nature and are concerned with the design and implementation of integrated networks, including personnel, hardware, software, and support facilities and/or equipment. Lead major technical/engineering network activities of higher complexity and importance than those normally assigned to junior engineers. Plan and perform network-engineering research, design development, and other assignments in conformance with network design, engineering and customer specifications. Responsible for completion of assigned engineering projects within budgetary and scheduling guidelines. Able to lead a group of network engineers, analyst, and/or technicians assigned for the duration of a project or may function as ongoing lead within a group associated with one of more technical areas. Preferred Qualifications: Solid understanding of the Cisco SDA architecture to include familiarity with fabric components, node roles, overlay technologies like VXLAN and EVPN, and integration with wireless networks. Hands-on experience with Cisco Catalyst switches, configuring and managing Cisco Catalyst switches, especially those supporting SDA is highly beneficial. Strong understanding of traditional Layer 2 and Layer 3 networking technologies to include switching, routing, TCP/IP, ARP, DHCP, DNS, and security protocols like IPSec. Knowledge of VLANs, multicast, and network policy segmentation. Strong understanding of centralized concept control, programmability, and network abstraction. Understanding of Cisco automation tools such as Cisco DNA Center and Catalyst. Knowledge of scripting languages like Python. Knowledge of Cisco's network automation APIs for advanced configuration and integration. Cisco DNA Center and Catalyst Center knowledge for SDA fabric discovery, provisioning, policy configuration. Problem-solving and analytical skills with ability to analyze network behavior, identify root causes of issues, and implement effective solutions. Basic Qualifications: Ability to obtain Public Trust Clearance U.S. Citizenship required Typically requires BS and 4 – 8 years of prior relevant experience or Masters with 2 – 6 years of prior relevant experience Original Posting Date: 2024-03-27 While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above. Pay Range: Pay Range $68,900.00 - $124,550.00 The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law. 2024-04-15T17:48:34Z | |
| Administrative Assistant UPS Solon UPS is hiring individuals to work as Administrative Assistants. In this role you will: Manage busy calendar and heavy phones, keep call sheet, schedule meetings, make travel arrangements, and prepare itineraries; Prepare and track expense reports; Aid in preparing & proofreading presentations; Handle internal and external communications; Track and organize materials on current projects. UPS offers top pay, great benefits and is built on amazing career growth. Take the next step on your career journey as an Administrative Assistant at UPS 2024-04-16T20:04:57Z | |
| Administrative Assistant UPS Hudson UPS is hiring individuals to work as Administrative Assistants. In this role you will: Manage busy calendar and heavy phones, keep call sheet, schedule meetings, make travel arrangements, and prepare itineraries; Prepare and track expense reports; Aid in preparing & proofreading presentations; Handle internal and external communications; Track and organize materials on current projects. UPS offers top pay, great benefits and is built on amazing career growth. Take the next step on your career journey as an Administrative Assistant at UPS 2024-04-16T20:04:53Z | |
| Administrative Assistant UPS Westlake UPS is hiring individuals to work as Administrative Assistants. In this role you will: Manage busy calendar and heavy phones, keep call sheet, schedule meetings, make travel arrangements, and prepare itineraries; Prepare and track expense reports; Aid in preparing & proofreading presentations; Handle internal and external communications; Track and organize materials on current projects. UPS offers top pay, great benefits and is built on amazing career growth. Take the next step on your career journey as an Administrative Assistant at UPS 2024-04-16T19:55:07Z | |
| Administrative Assistant UPS Eastlake UPS is hiring individuals to work as Administrative Assistants. In this role you will: Manage busy calendar and heavy phones, keep call sheet, schedule meetings, make travel arrangements, and prepare itineraries; Prepare and track expense reports; Aid in preparing & proofreading presentations; Handle internal and external communications; Track and organize materials on current projects. UPS offers top pay, great benefits and is built on amazing career growth. Take the next step on your career journey as an Administrative Assistant at UPS 2024-04-16T19:55:02Z | |
| Administrative Assistant UPS North Royalton UPS is hiring individuals to work as Administrative Assistants. In this role you will: Manage busy calendar and heavy phones, keep call sheet, schedule meetings, make travel arrangements, and prepare itineraries; Prepare and track expense reports; Aid in preparing & proofreading presentations; Handle internal and external communications; Track and organize materials on current projects. UPS offers top pay, great benefits and is built on amazing career growth. Take the next step on your career journey as an Administrative Assistant at UPS 2024-04-16T19:55:08Z | |
| Administrative Assistant UPS Lorain UPS is hiring individuals to work as Administrative Assistants. In this role you will: Manage busy calendar and heavy phones, keep call sheet, schedule meetings, make travel arrangements, and prepare itineraries; Prepare and track expense reports; Aid in preparing & proofreading presentations; Handle internal and external communications; Track and organize materials on current projects. UPS offers top pay, great benefits and is built on amazing career growth. Take the next step on your career journey as an Administrative Assistant at UPS 2024-04-16T19:55:02Z | |
| Administrative Assistant UPS North Ridgeville UPS is hiring individuals to work as Administrative Assistants. In this role you will: Manage busy calendar and heavy phones, keep call sheet, schedule meetings, make travel arrangements, and prepare itineraries; Prepare and track expense reports; Aid in preparing & proofreading presentations; Handle internal and external communications; Track and organize materials on current projects. UPS offers top pay, great benefits and is built on amazing career growth. Take the next step on your career journey as an Administrative Assistant at UPS 2024-04-16T19:55:02Z | |
| Administrative Assistant UPS Briarwood Beach UPS is hiring individuals to work as Administrative Assistants. In this role you will: Manage busy calendar and heavy phones, keep call sheet, schedule meetings, make travel arrangements, and prepare itineraries; Prepare and track expense reports; Aid in preparing & proofreading presentations; Handle internal and external communications; Track and organize materials on current projects. UPS offers top pay, great benefits and is built on amazing career growth. Take the next step on your career journey as an Administrative Assistant at UPS 2024-04-16T19:55:03Z |
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